How AI governance works in The GAiGE

You choose when it goes out, and reminders go automatically to anyone who hasn't answered.

When The AI State of Play closes, each tool is listed with the vendor facts we have for it. You confirm each one, and add its owner and renewal date.

The answers raise both: where information could be exposed, and where people see AI helping, in their own work and across the organisation.

Each leader sets out where they stand on seven decisions, from risk appetite and pace to investment and time to learn.

Positions are revealed together, showing what's agreed, what's close and where you're split, with an industry briefing for context.

Talk through the differences, and the leader you choose as Final Decision Maker decides anything still split. The agreed position is saved as a PDF, with a review date six months on.

Work through your register tool by tool, check the settings we flag, and record why each call was made.

Tool decisions and proposed policies come with a recommended answer and the reason for it, based on your leadership direction, the vendor's terms and common practice. You accept each one, change it or set it aside.

We draft your policies from your leadership direction, The AI State of Play and your decisions, each with a reason your people can read. You edit, approve and publish, and nothing reaches your people until you do.

Tell everyone what was decided, in a message we draft from your records for you to edit and send.

Everyone has their own page with the policies that apply to them: their AI Adoption Portal.

The first time someone opens a tool you've decided on, the browser extension shows your decision on that tool's website. It checks each page's address on the person's device, and the address never leaves their device. A chatbot in the extension and the AI Adoption Portal answers questions from your published policies.

See who has confirmed they've read your policies, and send the rest a reminder in one go.

People can ask for a tool, report something that went wrong, or flag something they've found. Requests come to you with our recommended answer, and questions the chatbot couldn't answer show you where a policy has a gap.

Regular pulses show how people use each AI tool, whether it's worth keeping and where they'd like support, on a schedule you set: The AI Pulse, The AI Review and The AI Capability Check. General Feedback is open any time.

Governance reports show how many people have read the policies, what they ask and what they request. Pulse reports can be filtered by tool, group and period, and each figure from an anonymous pulse needs five answers or more.

Open risks and opportunities, renewals coming up and decisions due for review, gathered in one place.

Update any decision in the decisions log, and close the review with a summary of what you agreed. A policy change reaches your people when you publish the next version.

When you publish a new version, each person's AI Adoption Portal shows what changed, and the report you share with clients, the How We Use AI Report, reflects it the next time you download it.