What's new in The GAiGE 2.0
With Standard, you get AI governance, a page for everyone and three pulses. With Pro, you also get what each tool is worth and what to do next.
Colin Cardwell
The GAiGE 2.0 puts AI governance first. It finds out which AI tools your people use, helps your leaders agree where the organisation stands on AI, and proposes the decisions and policies that follow. Everyone in the organisation now has a page of their own, and the pulses that show whether each tool is helping come with both plans.
What you get with StandardLink to this section
Finding out and decidingLink to this section
Governance set-up. Under Governance in the menu, Governance set-up takes you through each step in order: your organisation, your people, The AI State of Play, the leadership position, getting the extension installed, tools, decisions and policies, briefing the team, and the How We Use AI Report. It shows which step comes next, and the Dashboard shows how far you've got, so you can come back to it between other work and pick up where you left off.
The AI State of Play. A survey for everyone in the organisation, asked once, about which AI tools they use at work and what for. It takes each person under 10 minutes, and people can answer from the link in their email without signing in. The tools they name are added to your register, and what they tell you comes back as proposed policies, opportunities and learning needs, so your decisions start from what is really in use.
The Leadership Position tool. Each member of your leadership team chooses a position, in private, on seven decisions about AI, such as how much risk to accept and how fast to move. They then see where the team agrees and where it differs, and can change their minds before discussing what's left; where they stay split, the leader you choose as Final Decision Maker decides. The agreed position is kept as a dated record you can download as a PDF.
The AI tools register. Every AI tool in use, in one list, with its decision (Approved, Approved with limits, Not approved or Decision pending), its owner, its costs, its renewal date and the vendor facts we have. You can bring in an existing list by pasting it or uploading a CSV file. When a renewal or a question about a tool comes up, the answer is in one place.
A recommendation for each decision. For each tool, each proposed policy and each request from your people, we recommend an answer and give the reason. You accept it, change it or set it aside, so every decision starts from a reasoned answer rather than a blank page.
Automated decisions. From 10 December 2026, organisations covered by Australia's Privacy Act that use software to make, or help make, decisions that could significantly affect a person must say so in their privacy policy. Automated decisions, under Governance, records those decisions, and we draft the wording for your privacy policy, using AI, for your lawyer or privacy officer to check before it's published. Once the wording is in your privacy policy, you confirm it, and the How We Use AI Report prints it with the date.
The Industry AI briefing. From your website, we research how organisations like yours use AI and where it could help, and put it in a short briefing with its sources. It gives your leaders some outside context before they agree a position.
Policies your people can followLink to this section
Policies with reasons. Each policy has a reason written for your people, with examples from their work, under four headings: Tools, Information, Work you share, and Decisions a person makes. A policy can apply to everyone or to chosen groups, and each person sees the ones that apply to them first.
Publishing and briefing the team. You publish your policies as a numbered, dated version, then Brief the team sends one message to everyone with the policies at a glance and a link to the detail. Your people see the policies, and the decision on each tool, once you've briefed the team.
Who has read them. Your people confirm they've read the policies, and you see who has on the Dashboard and in Reports. With Send a reminder, you remind the rest in one go.
The chatbot and Unanswered questions. A chatbot in the AI Adoption Portal and the extension answers questions such as "what can I use to draft emails?" from your published policies and tool decisions. When nothing answers a question, the person can ask someone instead, and the question goes on your list of Unanswered questions, which shows you where a policy has a gap.
Requests, incidents and finds. People can ask to use a tool, report something that went wrong or share something they've found, and each one comes to you with a recommended answer. General Feedback takes anything else, if you choose to offer it. You hear about new tools and problems from the people who come across them first.
Risks and opportunities. From your people's answers, you see where information could be exposed and where people see AI helping in their work. The findings go on the agenda of your next review.
Looking again, and showing othersLink to this section
Reviews. Monthly or quarterly, as you choose, a review brings the findings, decisions and renewals that are due into one place, with the agenda put together for you and Our recommendations from the figures since the last review. The people you ask read the agenda wherever they are and say where they stand, and you close the review with a summary of what was decided.
The How We Use AI Report. A dated PDF of your AI tool decisions, what each tool may be used for and your AI policies, ready to send to a client, a supplier or your board. It leaves out costs, renewal dates and the content of the leadership position, so nothing in it gives away how you compete.
For your peopleLink to this section
The AI Adoption Portal. Each person's own page in The GAiGE, on a computer or a phone, with what's waiting on them, the policies that apply to them, which tools to use for what, the chatbot and their own answers. Every pulse can be answered there, with or without the extension. Each person can also see what the organisation sees of their answers, and download their own data.
The AI Learning Centre. Resources for learning about AI at work: free courses and videos, the maker's own guide for each approved tool where there is one, and your organisation's own, such as a course in your learning system. People filter them by tag and by tool, and like the ones that help. Owners and Admins find it as Learning in the menu.
The browser extension, highly recommended. The extension, for Chrome and Edge, shows your decision on a tool's own website the first time someone visits, and the toolbar icon shows it from then on, with the person's pulses and the chatbot a click away. It also shows each pulse in the browser when it's due, which is why we recommend it.
Messages drafted for you. When there's something to tell everyone, such as what was decided, we draft the message from your records, and you edit it and send it. Each one sent is listed in Activity, with how many people it reached.
People, groups and roles. You can add people in bulk from a pasted list or a file exported from Microsoft 365, Google Workspace or your HR system, and nobody hears from us until you choose. You can have as many groups as you need, with Group Leaders who see results for their own groups, and a new Senior Leader role for leaders who take part in the Leadership Position tool and read the Dashboard and Reports without changing settings.
Measuring adoptionLink to this section
The AI Pulse, The AI Review and The AI Capability Check. Three short pulses, each asked per person, per tool. The AI Pulse asks three or four questions about one tool at a time, three times a week by default, and takes about 30 seconds; The AI Review asks every fortnight whether each tool is worth keeping; and The AI Capability Check asks every month how confident people feel and what would help. With reports on the pulses you run, CSV export and a weekly email summary for Owners and Admins, you can see whether each tool is helping.
Anonymous or identifiable, pulse by pulse. Each pulse is anonymous or identifiable, and says which before its first question; you set it for each pulse, with a default for the organisation. On an anonymous pulse, a person's name isn't shown with their answers to anyone, admins included, and a figure shows once at least five people have answered. In a small group, or from something written in a comment, someone may still be able to work out whose answer it is, and the AI Adoption Portal, the answer page and the extension say so.
With Pro, you also getLink to this section
ROI by tool, from your hourly rate. Set an average hourly rate, and the time people say each tool saves becomes a value you can compare with what the tool costs. You see, tool by tool, which ones are paying for themselves.
The AI Impact Report. A PDF of the hours each tool saves and their value, the change since the previous period, insights, and the licences going unused. It's the report to take to whoever approves the renewals.
The AI Roadmap. Plan your AI initiatives in one place. Everyone in the organisation can see what's planned, in progress and adopted, so people know what's coming.
AI Champions. Run a programme for the people who help others use AI, your AI Champions, in one place: each champion's brief, the teams and tools they cover, and their agreed hours a week. You get a warning when anyone goes above four hours a week.
Team results for Group Leaders. Each Group Leader has a page on the groups they lead, with how many people answered, the response rate and the learning needs raised, and a weekly email with their groups' figures. They can act on what their own teams need without waiting for a central report.
The pulse library and custom pulses. Choose from ready-made pulses on topics such as agentic coding, AI risk and managers' views, or build your own, with questions that follow from earlier answers. Your pulse results history also has no time limit, where with Standard you keep 12 months.
Where to startLink to this section
If you're an Owner or Admin, onboarding opens the first time you sign in after the update, and then Governance set-up takes you through the rest. What's changed in The GAiGE 2.0, and what's stayed the same goes through every change, including where pages have moved. The two plans side by side, with their prices, are on our pricing page.
Colin Cardwell
Founder of AiGILE and The GAiGE. Colin has spent thirty years designing custom software for tough business problems.
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